GENERAL DUTIES OF ALL DIRECTORS
All Directors will be expected to perform the following duties in addition to the specific duties identified for each position.
- inform any player, coach, manager, or any other person associated with BGHC activities of any observed infraction of any Hockey Canada, OWHA, BGHC, or affiliated league rule, ensuring first that a second Board member is made aware and concurs – two deep rule in all dealings
- Adhere to the BGHC Volunteer Code of Conduct, as outlined in the BGHC Policies
- Keep the President informed of all developments and situations within the organization; and, any other duties as assigned by the President and/or Board of Directors.
PRESIDENT ROLE
The President shall have the general duties set out in Constitution By-Law#2, Schedule A. In addition, the President shall be generally responsible for the overall operation of the BGHC and Board of Directors within all application By-Laws and Operating Policies and shall oversee all Board members in the carrying out of their duties.
VP BUSINESS OPERATIONS ROLE
The Vice President Business Operations shall have the following responsibilities and duties:
1. Report to the President in all matters brought to his/her attention and consult with same prior to handling/managing any issues – a two-deep approach to all issues is mandatory
2. Assist the President and assume the duties of President in his/her absence;
3. Be familiar with the responsibilities of, supervise and direct the following Directors in all of his/her responsibilities, ensuring deadlines are met and key deliverables are being addressed in a timely manner;
i) Director of Fundraising
ii) Director of Promotion and Communications
iii) Director of Equipment and Player Safety
iv) Treasurer
v) Secretary
4. Be familiar with the responsibilities of, supervise and direct the following non-board positions in his and her responsibilities, ensuring deadlines ae met and key deliverables are being addressed in a timely manner;
i) Registrar
ii) Webmaster
5. Keep the President informed, on request, of the status of any deliverables
6. Any other duties as assigned by the President and/or the Board of Directors and/or as described in BGHC policy and/or the BGHC Constitution
VP HOCKEY OPERATIONS ROLE
The Vice President Hockey Operations shall have the following responsibilities and duties:
1. Report to the President in all matters brought to his/her attention and consult with same prior to handling/managing any issues – a two-deep approach to all issues is mandatory
2. Assist the President and assume the duties of President in his/her absence if the VP Business Operations is unable to do so;
3. Be familiar with the responsibilities of, supervise and direct the following Directors in his/her responsibilities, ensuring deadlines are met and key deliverables are being addressed in a timely manner;
a. Directors of House League
b. Directors of Competitive Teams
4. Be familiar with the responsibilities of, supervise and direct the following non-board positions in his and her responsibilities, ensuring deadlines ae met and key deliverables are being addressed in a timely manner;
a. Referee-in-Chief
5. Keep the President informed, on request, of the status of any deliverables
6. Any other duties as assigned by the President and/or the Board of Directors and/or as described in BGHC policy and/or the BGHC Constitution
DIRECTOR OF HOUSE LEAGUE OPERATIONS –1 Position
Directors of House League Operations shall have the following areas of responsibility:
1. Direct all operations for house league teams
2. Ensure that all house league team managers are aware of OWHA and BGHC policy for necessary documentation
for team staff, including
a. Coaching certificates,
b. Trainers’ certificates,
c. Speak Out/Respect-In-Sport certificates, and
d. Police Checks;
3. Act as the primary Board of Directors contact for house league teams;
4. Champion the interview and selection process for all coaches and the assignment/ reassignment of players to house
league teams; and,
5. Co-ordinate the activities of coaches, managers, players and convenors for house league teams.
6. Communicate with coaches, parents and players with regard to BGHC policies and procedures.
DIRECTOR OF HOUSE LEAGUE EVENTS –1 Position
Directors of House League Events shall have the following areas of responsibility:
1. Organize and drive the direction of all operations for house league teams
2. Ensure that all house league team managers are aware of OWHA and BGHC policy for necessary documentation
for team staff, including
a. Coaching certificates,
b. Trainers’ certificates,
c. Speak Out/Respect-In-Sport certificates, and
d. Police Checks;
3. Act as the primary Board of Directors organizer and contact for house league events; House League Day, Awards/Coaches
celebration, Championship weekend,
inventory and management
4. Assist the Director of House League Operations with the interview and selection process for all coaches and the
assignment/ reassignment of players tohouse league teams; and,
5. Co-ordinate the activities of coaches, managers, players and convenors for house league teams.
6. Communicate with coaches, parents and players with regard to BGHC policies and procedures.
DIRECTOR OF COMPETITIVE TEAMS ROLE – 2 positions (Senior & Junior Divisions)
A second Director of Competitive Teams role has been added this year in recognition of the demands of this role.
Director of Competitive Teams shall:
1. Report to the VP Hockey Operations in all matters brought to his/her attention and consult with same prior to
handling/managing any issues – a two-deep approach to all issues is mandatory
2. Ensure that all competitive team managers and coaches are aware of OWHA and BGHC policy for volunteer screening
and direct team managers to the Association Registrar for tracking and submission of same and reimbursement of costs, including
a. Coaching certificates,
b. Trainers’ certificates,
c. Speak Out/Respect-In-Sport certificates, and
d. Police Checks;
3. Act as a resource (in consultation with the VP Hockey and/or President) for competitive teams in dealing with issues
that may arise from time-to-time;
4. Act as the primary contact between the BGHC and the Lower Lakes Female Hockey League (“LLFHL”) in which BGHC
Novice through Midget teams participate;
5. Pass on any communications from the LLFLHL to the PresHLHL to the competitive teams, if relevant, in a timely manner
and with proper direction and clarification as required
6. Provide input to the selection committees during the coach selection process each year, based on attendance and
observation at practices and games over the course of the season to that time
7. Provide input to the Board with respect to any requested assignment/ reassignment of players to competitive teams
after consultation with the coaches and families involved;
8. Be the primary Board member responsible to co-ordinate the activities of coaches, managers, and players for
competitive teams with regards to tryouts including:
a. working with the BGHC Ice Scheduler to develop an appropriate schedule
b. ensuring all coaches are aware of all BGHC policies related to team composition
c. ensuring all coaches are aware of tampering rules and best practices related to recruitment of players
d. holding a pre-tryout meeting with coaches to convey standard tryout procedures
e. provide coaches with recommendations for handling offers to players
f. ensure all coaches have arranged for appropriate on-ice assistance during tryouts and have arranged tryouts in the best interests of safety of the players
g. work with the VP Hockey Operations to ensure that appropriate independent selection committees are in place
9. Manage parent enquiries regarding the Rep Program throughout the season, adhering where necessary, to all BGHC
policies, specifically the BGHC Misconduct and Discipline Policy to ensure issues are being handled at the appropriate
level within the BGHC
10. Any other duties as assigned by the President and/or the Board of Directors and/or as described in BGHC policy and/or
the BGHC Constitution
DIRECTOR OF FUNDRAISING ROLE - 1 position
The Director of Fund Raising shall have the following areas of responsibility:
1. Report to the VP Business Operations in all matters brought to his/her attention and consult with same prior to
handling/managing any issues – a two-deep approach to all issues is mandatory
2. Be familiar with the BGHC Sponsorship Policy and recommend any changes required from time to time
3. Be ultimately responsible for co-ordinating and obtaining House League sponsorships on a season-to-season basis with a
goal obtaining a minimum of $6,000 of house league sponsorship annually, whether handled directly or through a Sponsorship Manager
4. Ensure that all sponsors for both competitive and house league teams are appropriately recognized on the BGHC
website/jerseys etc as set out in the BGHC Sponsorship policy
a. Includes organizing sponsor bars to be applied to house league jerseys
5. Organize the recognition of team sponsors in consultation with the Director of Communications and Promotion;
6. Chair any committee convened to address other fund raising issues as directed by the Board
7. Organize participants for fund raising activities;
8. Represent BGHC at meetings and/or events organized to generate revenue for BGHC;
9. Keep the Board of Directors informed of any sponsorship issues or conflicts
10. Any other duties as assigned by the President and/or the Board of Directors and/or as described in BGHC policy and/or
the BGHC Constitution
DIRECTOR OF PROMOTION AND COMMUNICATIONS ROLE - 1 position
The Director of Promotion and Communications shall have the following areas of responsibility:
- Co-ordinate public relations and communications with the President and Vice-President Business;
- Co-ordinate membership relations and communications with the President and Vice-President Business;
- Co-ordinate the member and public relations content for the BGHC website (working with the BGHC webmaster);
- Create and communicate all membership information updates via email blast, website social channels for Rep, House League, all ongoing BGHC Events and timeline
- Content creation for website and all social media channels posting in support or organization initiatives and timely events.
- Prepare flyers, prepare newspaper advertisements and/or other appropriate media advertisements to publicize program registration on a timely basis;
- Co-ordinate content for and prepare BGHC newsletters, e-blasts and all membership communications;
- Assist in the planning and/or promotion of special activities sponsored by the BGHC (eg. the Gift of Giving Back FoodDrive, Coaches appreciation night, Santa Clause Parade)
- Oversee and organize the BGHC Awards submissions and presentations
- Issue press releases and communications support or all ongoing BGHC initiatives
- Any other duties as assigned by the President and/or the Board of Directors and/or as described in BGHC policy and/or the BGHC Constitution
DIRECTOR OF EQUIPMENT AND PLAYER SAFETY - 1 position
This is a NEW role and the general duties and responsibilities will evolve, but will include:
The Equipment Manager shall have the following areas of responsibility:
1. Co-ordinate communication of BGHC Concussion protocol to all members and ensure compliance with pre-season education in this regard. Be the main resource for questions and collection of concussion documentation from all teams.
2. Be a general resource for trainers in terms of overall player safety and adherence to the Safety Requires Teamwork trainer program.
3. Maintain and update a BGHC Equipment policy.
4. Co-ordinate with appointed supplier and Rep Team managers for ordering of all Rep jerseys and socks and on-ice equipment.
5. Co-ordinate purchase of Rep staff jackets and team water bottles etc.
6. Appoint a House League Equipment Manager to work to fill house league equipment needs including player jerseys and socks, coach supplies, coach Bauer jackets, house league goal equipment inventory, distribution and collection.
7. Maintain one key to the BGHC storage locker at Appleby and ensure a second key is at the BGHC office.
8. Co-ordinate the taking and distribution of team pictures, including ensuring the ordering of all Rep and House League sponsor plaques.
9. Purchase medals for the BGHC annual tournament and House League Championship Day.
10. Manage all HEALTH & SAFETY Protocols surrounding Covid-19, including but not limited to communications with Public Health, understanding of ongoing regulations and communications with team managers/coaches regarding outbreaks and health and safety questions/compliance.