2020 BGHC VIRTUAL AGM
BGHC 2020 Annual General Meeting (AGM)
The Annual General Meeting (“AGM”) of the Burlington Girls Hockey Club (“BGHC”) will take place on Tuesday, September 15th, at 7 PM. Due to ongoing concerns surrounding COVID-19, the meeting will be held virtually via the Zoom conference platform.
To attend the meeting you will be required to register from the link posted to our website homepage. The link will be posted for registration 24 hours prior to the meeting and will allow access to the meeting until its completion.
Voting for all available Board Positions will take place during the meeting via live-polling. At this time we will also announce our 2019/20 award recipients.
2020-2021 Available Director Positions
The following Board of Director positions are up for election at this year’s AGM;
1. VP Business Operations – 2 year term
2. Director of Competitive Teams – 2 year term
3. *Director of Fundraising – 2 year term
4. Director of House League – 2 year term
5. Director of Safety and Equipment – 2 year term
*Incumbent is not submitting their nomination
Those interested in applying for a Board position must submit an application via our website no later than September 7th, 2020 at 11:59pm.
CLICK HERE TO SUBMIT YOUR APPLICATION
GENERAL DUTIES OF ALL DIRECTORS
All Directors will be expected to perform the following duties in addition to the specific duties identified for each position.
· inform any player, coach, manager, or any other person associated with BGHC activities of any observed infraction of any Hockey Canada, OWHA, BGHC, or affiliated league rule, ensuring first that a second Board member is made aware and concurs – two deep rule in all dealings
· keep the President informed of all developments and situations within the organization; and,
· any other duties as assigned by the President and/or Board of Directors.
VP BUSINESS OPERATIONS ROLE
(2 year term)
The Vice President Business Operations shall have the following responsibilities and duties:
1. Report to the President in all matters brought to his/her attention and consult with same prior to handling/managing any issues – a two-deep approach to all issues is mandatory
2. Assist the President and assume the duties of President in his/her absence;
3. Be familiar with the responsibilities of, supervise and direct the following Directors in all of his/her responsibilities, ensuring deadlines are met and key deliverables are being addressed in a timely manner;
i) Director of Fundraising
ii) Director of Promotion and Communications
iii) Director of Equipment and Player Safety
iv) Treasurer
v) Secretary
4. Be familiar with the responsibilities of, supervise and direct the following non-board positions in his and her responsibilities, ensuring deadlines are met and key deliverables are being addressed in a timely manner;
i) Registrar
ii) Webmaster
5. Keep the President informed, on request, of the status of any deliverables
6. Any other duties as assigned by the President and/or the Board of Directors and/or as described in BGHC policy and/or the BGHC Constitution
DIRECTOR OF COMPETITIVE TEAMS
(2-year term)
Director of Competitive Teams shall:
1. Report to the VP Hockey Operations in all matters brought to his/her attention and consult with same prior to handling/managing any issues – a two-deep approach to all issues is mandatory
2. Ensure that all competitive team managers and coaches are aware of OWHA and BGHC policy for volunteer screening and direct team managers to the Association Registrar for tracking and submission of same and reimbursement of costs, including
a. Coaching certificates,
b. Trainers’ certificates,
c. Speak Out/Respect-In-Sport certificates, and
d. Police Checks;
3. Act as a resource (in consultation with the VP Hockey and/or President) for competitive teams in dealing with issues that may arise from time-to-time;
4. Act as the primary contact between the BGHC and the Lower Lakes Female Hockey League (“LLFHL”) in which BGHC Novice through Midget teams participate;
5. Pass on any communications from the LLFLHL to the PresHLHL to the competitive teams, if relevant, in a timely manner and with proper direction and clarification as required
6. Provide input to the selection committees during the coach selection process each year, based on attendance and observation at practices and games over the course of the season to that time
7. Provide input to the Board with respect to any requested assignment/ reassignment of players to competitive teams after consultation with the coaches and families involved;
8. Be the primary Board member responsible to co-ordinate the activities of coaches, managers, and players for competitive teams with regards to tryouts including:
a. working with the BGHC Ice Scheduler to develop an appropriate schedule
b. ensuring all coaches are aware of all BGHC policies related to team composition
c. ensuring all coaches are aware of tampering rules and best practices related to recruitment of players
d. holding a pre-tryout meeting with coaches to convey standard tryout procedures
e. provide coaches with recommendations for handling offers to players
f. ensure all coaches have arranged for appropriate on-ice assistance during tryouts and have arranged tryouts in the best interests of safety of the players
g. work with the VP Hockey Operations to ensure that appropriate independent selection committees are in place
9. Manage parent enquiries regarding the Rep Program throughout the season, adhering where necessary, to all BGHC policies, specifically the BGHC Misconduct and Discipline Policy to ensure issues are being handled at the appropriate level within the BGHC
10. Any other duties as assigned by the President and/or the Board of Directors and/or as described in BGHC policy and/or the BGHC Constitution
DIRECTOR OF FUNDRAISING ROLE
(2-year term)
The Director of Fundraising shall have the following areas of responsibility:
1. Report to the VP Business Operations in all matters brought to his/her attention and consult with same prior to handling/managing any issues – a two-deep approach to all issues is mandatory
2. Be familiar with the BGHC Sponsorship Policy and recommend any changes required from time to time
3. Be ultimately responsible for co-ordinating and obtaining House League sponsorships on a season-to-season basis with a goal obtaining a minimum of $6,000 of house league sponsorship annually, whether handled directly or through a Sponsorship Manager
4. Ensure that all sponsors for both competitive and house league teams are appropriately recognized on the BGHC website/jerseys etc as set out in the BGHC Sponsorship policy
a. Includes organizing sponsor bars to be applied to house league jerseys
5. Organize the recognition of team sponsors in consultation with the Director of Communications and Promotion;
6. Chair any committee convened to address other fund raising issues as directed by the Board
7. Organize participants for fundraising activities;
8. Represent BGHC at meetings and/or events organized to generate revenue for BGHC;
9. Keep the Board of Directors informed of any sponsorship issues or conflicts
10. Any other duties as assigned by the President and/or the Board of Directors and/or as described in BGHC policy and/or the BGHC Constitution
DIRECTOR OF HOUSE LEAGUE EVENTS ROLE
(2-year term)
Directors of House League shall have the following areas of responsibility:
1. Direct all operations for house league/DS teams
2. Ensure that all house league team managers are aware of OWHA and BGHC policy for necessary documentation for team staff, including
a. Coaching certificates,
b. Trainers’ certificates,
c. Speak Out/Respect-In-Sport certificates, and
d. Police Checks;
3. Act as 1 of 2 primary Board of Directors contact for house league teams;
4. Work alongside the 2nd Director of House League in the evaluation & selection of coaches and the assignment/ reassignment of players to house league teams; and,
5. Co-ordinate all event logistics and activities of coaches, managers, players and convenors for house league teams. (House League Day, Championship weekend)
6. Communicate with coaches, parents and players with regard to BGHC policies and procedures.
DIRECTOR OF EQUIPMENT AND PLAYER SAFETY
(2-year term)
The Equipment Manager shall have the following areas of responsibility:
1. Co-ordinate communication of BGHC Concussion protocol to all members and ensure compliance with pre-season education in this regard. Be the main resource for questions and collection of concussion documentation from all teams.
2. Be a general resource for trainers in terms of overall player safety and adherence to the Safety Requires Teamwork trainer program.
3. Maintain and update a BGHC Equipment policy.
4. Co-ordinate with appointed supplier and Rep Team managers for ordering of all Rep jerseys and socks and on-ice equipment.
5. Co-ordinate purchase of Rep staff jackets and team water bottles.
6. Work to fill house league equipment needs including player jerseys and socks, coach supplies, coach Bauer jackets, house league goal equipment inventory, distribution and collection.
7. Maintain one key to the BGHC storage locker at Appleby and ensure a second key is at the BGHC office.
8. Co-ordinate the taking and distribution of team pictures, including ensuring the ordering of all Rep and House League sponsor plaques.
9. Purchase medals for the BGHC annual tournament and House League Championship Day.